PS 158 Academic Grading Policy (K-5)

School Year 2018-2019


At PS 158 we maintain a fair grading policy, accurately reflecting each individual student’s performance levels based on the NYS Common Core Learning Standards. Our grading policy outlines how and when students will receive feedback on their understanding of content and mastery of skills. Each grade measures performance in each subject area by tracking students’ academic progress and classroom performance.


Grades are a reflection of students’ understanding and command of content, their progression through a subject, and their mastery of skills at a given point in time. Grades reflect a combination of classwork, projects, writing pieces, assessments, reflections and participation in each subject area.  


To maintain consistency and provide transparency to students and their parents, the table below explains how a grade is determined. Detailed explanations are provided below of possible components that can contribute to a student’s grade:



Academic Standards


Student Work

  • Notebooks

  • Folders

  • Math Posters

  • Group Work

  • Post-Its

  • Math Centers work

  • Writing Pieces



  • Standards based benchmark assessments

  • Running records

  • Pre- and Post- assessments to assess growth Ex. On-demand pieces

  • Informal assessments

  • Observational notes

  • Conferring notes

  • Rubrics

  • Checklists


Classroom Standards


  • Classroom discussion and participation

  • Collaborative partner/group work

  • Respects others

  • Respects classroom expectations and norms

  • Attends to lessons

  • Preparedness

  • Stamina to complete assigned tasks


Academic  Standards


At PS 158 students have the opportunity to demonstrate their understanding of concepts and mastery of skills within a subject area through multiple measures of performance. Our assessments, class projects, presentations, classroom assignments, etc. are aligned with the New York State Common Core Learning Standards. Student work is an essential way for teachers to gauge students’ understanding of materials and allow the teacher to inform and design instruction.


Teachers regularly provide constructive feedback on student work and next steps to guide students in improving their understanding. The frequency and specific assessments are established by grade guidelines and rubrics.


Classroom Standards


Classroom participation is determined by the quality and frequency of performance in class activities, including: written and oral assignments, presentations, as well as participation in partnership, small group and individual activities, exercises, discussions, and projects in the class.


PS 158 Grading Scale





Well Below Standards


Below Standards




Excels in Standards




New / Recent Admit


NX: Incomplete - A student may receive a grade of Incomplete if a student has a documented, extreme extenuating circumstance that prevents him/her from completing the school work in its established timeframe.


NL: New or Recent Admit - A student may receive a grade of New or Recently Admitted Student if a student started at PS 158 near the end of a marking period and may have missed too many assignments or assessments needed to generate a complete grade for a given marking period.


*NX and NL are not permanent final grades. These are considered place-holders and can only be given to a student with approval from School Leadership.


Timeline of Student Grades


PS 158 maintains the annual term model, and issues progress reports two times a year, to provide students and families with feedback about student performance levels. Both the Academic Standards and the Classroom Standards will contribute to the determination of students’ cumulative final grades, at the end of the marking period. The grade given will be representative of the work the student did over the course, and the level of performance as of that point in time. At the conclusion of each year, final grades are entered onto NYCDOE STARS system and serve as the permanent grade on students’ academic records for the school year.


ELLs and Students with IEPs

All students, including students with disabilities and ELLs, should be working toward grade-level standards. All students must receive grades based on mastery of learning standards, and receive feedback on their progress toward those standards.

For ELLs, PS 158 considers the students’ English as Native Language (ENL) proficiency level, and provides opportunities for students to demonstrate mastery of the NYS learning standards in their native languages.

For students with disabilities, PS 158 documents annual goals, plans for progress monitoring and promotional criteria in the IEP, while the progress report documents progress made in the general education curriculum. All students, including Students with Disabilities, receive grades based on how well they master the subject matter, concepts, contents and skills addressed in a subject area.

Students with disabilities who receive accommodations and/or supplementary aids and services are graded based on their demonstrated understanding of the concepts and skills taught when these accommodations and/or supplementary aids and services are provided. Students’ receipt of accommodations does not impact the grade that can be earned.

Entry Error

Grades represent a student’s mastery of concepts and skills at a given point in time. If there is a grade entry error, teachers will notify School Leadership, to verify and discuss next steps. If there is a legitimate verifiable reason such as a miscalculation, changes can be completed within 20 days in the NYCDOE STARS system.


Promotion Decisions


Promotion decisions are made using multiple measures of student performance throughout the course of the school year and when applicable, the standardized State exams. If a student’s promotion to the next grade is in jeopardy, the teacher must notify School Leadership. The student’s promotional status, if in doubt, will be indicated on the first NYCDOE STARS progress report. The student’s family will receive a letter sharing Promotion in Doubt status in January/ February as well.


Opportunities to Discuss Student Progress


Parents will be informed of their student’s progress during Parent-Teacher Conferences, which take place twice a year (fall and spring).  In addition to Parent Teacher Conferences, meetings with teachers can also be scheduled via email to discuss student progress throughout the school year. Please respond to meeting requests within 48 hours (2 school days) to ensure timely and informative communication.